WBCHSE 4th Semester English Writing Skill (10 Marks) অংশের জন্য প্রবন্ধ রচনা (Essay) এবং তার বিকল্প Blog Writing (5 Marks) + Email Writing (5 Marks)। ইমেইল রাইটিং খুব সহজ এবং একবার শিখে নিলে যে কোন পরীক্ষাতে প্রশ্ন আসুক করে আসতে পারবে এবং এটাতে পার্ট নম্বর থাকায় সহজে নম্বর পাবে।
Introduction: Email in Daily Life – ইমেইল লেখা
আজকের ছাত্রছাত্রীদের জন্য Email নতুন কিছু নয়। কারণ দৈনন্দিন জীবনে WhatsApp, Instagram বা অন্য সোশ্যাল মিডিয়ায় বিভিন্ন মেসেজ পাঠায়। Email ও একটি ডিজিটাল বার্তা পদ্ধতি, কিন্তু এটি বেশি formal এবং professional context-এ ব্যবহার হয়। বিশেষ করে অফিশিয়াল কমিউনিকেশনে ব্যবহার হয়।
Email হলো একটি electronic message, যা internet-এর মাধ্যমে পাঠানো হয়। এটা personal ও professional communication-এ ব্যবহার করা যায়।
Importance of Email Writing for Students
Email শেখা শুধুমাত্র পড়াশোনার জন্য নয়, ভবিষ্যতের professional life-এর জন্যও খুব গুরুত্বপূর্ণ।
- Effective Communication: Email লিখলে আপনি নিজের ভাবনা পরিষ্কারভাবে প্রকাশ করতে পারবে।
(বাংলা ব্যাখ্যা: যেমন, teacher বা peer-এর কাছে প্রশ্ন পাঠাতে পারেন, formal tone-এ।) - Academic Purposes:
- Assignment submit করা
- Feedback চাওয়া
- Exam বা project-related প্রশ্ন পাঠানো
- Professional Development: Email শেখার মাধ্যমে স্কলারশিপ আবেদন, ভবিষ্যতে job বা internship-এর জন্য প্রস্তুতি নেওয়া যায়।
- Global Connectivity: Email দিয়ে বিশ্বের যেকোনো মানুষকে message পাঠানো যায়।
(বাংলা ব্যাখ্যা: যেমন, foreign university বা expert-এর সঙ্গে যোগাযোগ করতে পারেন।)
Basic Structure of an Email
একটা Email-এর structure simple ও formal হতে হবে।
| Part of Email | Example/Explanation | Student-Friendly Tip (বাংলা ব্যাখ্যা) |
|---|---|---|
| From | “[email protected]” | এখানে যে ইমেইল টা পাঠাচ্ছে তার পার্সোনাল Email |
| To | “[email protected]” | যাকে বা যে ইমেইল আইডিতে পাঠানো হচ্ছে – এটি ভুল হয়ে গেলে ভুল জায়গায় Mail চলে যাবে। |
| Subject Line | “Request for Assignment Extension” | Email-এর main topic। যেমন WhatsApp-এর message title। ছোট ও clear হতে হবে। |
| Salutation | “Dear Sir/Madam” | Formal greeting। Teacher বা professional-এর জন্য “Hi” avoid করুন। |
| Body | Main content | এখানে আপনার message clear & concise লিখুন। Paragraph use করুন। |
| Closing | “Sincerely,” / “Best regards,” | Formal closing। casual “Bye” না। |
| Signature | Your name, Class/School, Contact | শেষে আপনার নাম ও contact info add করুন। |
1. Formal Email Writing (ফরমাল ইমেইল)
Formal email হলো professional বা official communication-এর জন্য লেখা ইমেইল। এটি ছাত্রছাত্রীদের জন্য গুরুত্বপূর্ণ, কারণ এটি teachers, authorities বা office communication-এ ব্যবহৃত হয়। Formal email-এ polite language, clear structure এবং proper format বজায় রাখা হয়।
Key Features:
- Language: Polite, professional
- Greeting: “Dear Sir/Madam”
- Tone: Respectful, clear
- Content: Specific topic, no slang
- Closing: “Sincerely,” / “Best regards,”
Formal Email Structure / Format
From: [Your Email]
To: [Recipient Email]
| Part | Explanation | Student-Friendly Tip |
|---|---|---|
| Subject Line | Clear & concise; main purpose of the email | যেমন: “Request for Leave Approval” বা “Query Regarding Assignment” |
| Salutation | Formal greeting | Dear Mr./Ms./Sir/Madam; Use “Respected” for senior/authority |
| Opening Line | Polite greeting + brief introduction | যেমন: “I hope this email finds you well.” |
| Body Paragraph(s) | Main content; state purpose clearly; maintain formal tone | One topic per email; clear & concise sentences; use polite language |
| Closing Line | Express gratitude or indicate further action | যেমন: “Thank you for your time and consideration.” |
| Sign-off / Closing | Formal ending | Best regards / Sincerely / Yours faithfully (if unknown recipient) |
| Signature | Your Name, Designation (if applicable), Contact Info | Include class, roll no., or email if required |
Examples of Formal Emails
Example 1 – Request for Leave
You are a Marketing Executive. Write a formal email to your manager requesting leave from March 10th to 12th due to personal commitments.
From: [Your Email]
To: [Recipient Email]
Subject: Request for Leave Approval
Dear Mr. Das,
I hope this email finds you well. I am writing to formally request leave from work for three days, from March 10th to 12th, due to personal commitments. I have ensured that all my ongoing tasks are up to date and delegated my responsibilities to my colleague, Mr. Bose during my absence.
Please let me know if any further formalities are required before approval. I appreciate your time and consideration.
Best regards,
Gobinda Gorai
Marketing Executive
[Contact Information]Example 2 – Clarification on Assignment Submission
You are a student of Class XII. Write a formal email to your teacher requesting clarification on the submission process for the upcoming [Class/Subject] assignment due on Due Date.
From: [Your Email]
To: [[email protected]]
Subject: Request for Clarification on Assignment Submission
Respected Sir/Madam [Teacher's Name],
I hope this email finds you well. I am writing to request clarification on the submission process for the upcoming assignment in your [Class/Subject] course.
According to the syllabus, the assignment is due on [Due Date]. However, I am unsure about the specific format and required documents. Could you kindly provide detailed instructions?
Thank you for your guidance. I look forward to your response.
Sincerely,
[Your Name]
[Class & Roll Number]
[Email Address]Example 3 – Request for Extension of Assignment
Write a formal email to your teacher requesting an extension for submitting the assignment due on Due Date.
From: [Your Email]
To: [[email protected]]
Subject: Request for Assignment Extension
Respected Madam,
I am [Your Name] from Class XII, Section B. I am writing to request an extension for submitting the History assignment due on [Due Date]. I was unwell for the past two days and could not complete it on time.
During this period, I have tried to catch up with the lessons and gather the necessary resources, but I could not finish the assignment satisfactorily due to my illness.
I would be grateful if you could allow an extension of two days. I assure you to submit it promptly.
Best regards,
[Your Name]
[Roll Number]
[Email Address]Example 4 – Leave Request to Principal
Question: Write a formal email to your principal requesting leave for three days due to personal reasons.
From: [Your Email]
To: [[email protected]]
Subject: Request for Leave Approval
Respected Sir,
I am [Your Name] from Class XII, Section B. I kindly request leave from 04.04.2026 to 07.04.2026 due to personal reasons. During this period, I have ensured that all my pending work is completed and have informed my classmates to assist with any tasks if required.
I will make sure to catch up on any lessons or assignments I miss during my absence. I sincerely hope for your understanding and approval of my leave request.
Thank you for your time and consideration.
Best regards,
[Your Name]
[Class & Roll Number]
[Email Address]Example 5 – Reporting Technical Issue
Write a formal email to a Company (EduTips App) reporting a technical issue during an online class. you are a paid user to their platform
From: [Your Email]
To: [[email protected]]
Subject: Reporting Technical Issue in Online Class
Dear Edutips Support Team,
I am Anjan, a paid user of the EduTips App. I am writing to report a technical issue I faced during the online class on 09.12.2025. The video and audio were not clear, which made it difficult to follow the lecture.
Kindly advise if there is an alternative way to access the class recording or materials. I would appreciate your prompt assistance in resolving this issue.
Sincerely,
Anjan Mahato
Class 12
[User Email]
[Phone Number]Example 6 – Warranty Claim for Faulty Product
You purchased a product from a company that is under warranty but is now faulty. Write a formal email to the company requesting a warranty claim.
From: [Your Email]
To: [[email protected]]
Subject: Warranty Claim Request for ABC Laptop Purchased on 10th March 2025
Respected Sir/Madam,
I am [Your Name] and I purchased a Laptop from your company on [Purchase Date]. Unfortunately, the product has developed a fault and is under warranty. I kindly request you to process my warranty claim. I have attached a copy of the purchase bill for your reference.
I would appreciate your prompt assistance in resolving this issue.
Best regards,
[Your Name]
[Email Address]
[Phone Number, optional]Example 7 – Request for Scholarship / Financial Assistance
Write a formal email to an NGO / private organization requesting financial assistance or scholarship to support your studies.
From: [Your Email]
To: [[email protected]]
Subject: Request for Financial Assistance for Competitive Exam Preparation
Respected Sir/Madam,
I am [Your Name], a Class XII student. I am preparing for competitive exams but cannot afford a laptop, which is essential for my online study.
I have consistently maintained good academic performance, but due to financial constraints, I am unable to purchase it. I kindly request your support to help me continue my preparation and achieve my goals.
I would be grateful for your kind consideration.
Best regards,
[Your Name]
[Class & Roll Number]
[Email Address]2. Informal / Casual Email (ইনফর্মাল ইমেইল)
Informal email হল বন্ধু, আত্মীয় বা পরিচিত কারো কাছে লেখা casual ও friendly ইমেইল। এতে খুব formal language ব্যবহার করা হয় না।
Key Features:
- Language: Friendly, conversational – বন্ধুত্বপূর্ণ ও সহজ ভাষায় লেখা
- Greeting: “Hi Nitya,” / “Hello Shreya,”
- Tone: Relaxed, personal
- Content: Daily updates, casual chat
- Closing: “Best,” / “Take care,”
Informal Email-এর Structure / Format
| Part of Email | Detalis | Tips & Example |
| 1. From (প্রেরক) | যিনি ইমেলটি পাঠাচ্ছেন তার ব্যক্তিগত ইমেল ঠিকানা। | [email protected] |
| 2. To (প্রাপক) | যাকে ইমেল পাঠানো হচ্ছে তার ইমেল আইডি। সতর্কতা: ঠিকানা ভুল হলে ভুল জায়গায় মেইল চলে যাবে। | [email protected] |
| 3. Subject (বিষয়) | নৈমিত্তিক এবং বন্ধুত্বপূর্ণ বিষয়বস্তু। | সংক্ষিপ্ত ও আকর্ষণীয়। উদাহরণ: “Catch Up This Weekend!”, “Guess What Happened!”, “Birthday Plans!” |
| 4. Greeting (সম্বোধন) | প্রাপককে সম্বোধন। | বন্ধুদের কাছে: Hi [Name], Hello [Name]. সামান্য Formal: Dear [Name]. |
| 5. Opening Line (শুরুর লাইন) | বন্ধুত্বপূর্ণ এবং নৈমিত্তিক শুরু। | উদাহরণ: Hope you’re doing well! / It’s been a while since we talked. / How are things with you? |
| 6. Body (মূল বার্তা) | ইমেলের প্রধান বিষয় বা বার্তা। | ভাষা: সহজ ও স্বাভাবিক। দৈর্ঘ্য: ২-৩ বাক্য যথেষ্ট। উদাহরণ: কোনো খবর দেওয়া, আমন্ত্রণ জানানো বা কারো খোঁজ নেওয়া। |
| 7. Closing Line (শেষের লাইন) | বন্ধুত্বপূর্ণ বা আনন্দদায়কভাবে শেষ করা। | উদাহরণ: Looking forward to seeing you! / Can’t wait to hear from you! / Say hi to your family for me! |
| 8. Sign-off (স্বাক্ষর) | আন্তরিক ও বন্ধুত্বপূর্ণ সমাপ্তি। | উদাহরণ: Take care, Best wishes, Cheers, Thanks, Regards. |
| 9. Your Name (আপনার নাম) | স্বাক্ষর বা নাম দিয়ে শেষ করা। | শুধু নাম লিখলেই চলে। |
Example 1 (Textbook Example)
Write an informal email to your friend inviting him/her for a coffee this weekend.
From: [Your Email]
To: [Friend's Email]
Subject: Catching Up Soon!
Hi Anjan,
Hope you're doing great! It's been a while since we caught up, and I was wondering if you'd be free this weekend for a coffee. Let me know what works for you—I’d love to hear about everything that's been going on with you.
Looking forward to seeing you soon!
Take care,
Arpita (Yoir Name)Example 2 (Sharing Good News)
Write an informal email to your friend sharing the news of your selection for an internship.
From: [Your Email]
To: [Friend's Email]
Subject: Exciting News! Summer internship Selection
Hi Nitya,
Guess what! I just got selected for the summer internship at my dream company. I couldn’t wait to share this news with you. It feels amazing, and I’m a bit nervous too! We should meet soon so I can tell you all the details about the projects I’ll be working on.
Hope everything is good on your side. Can’t wait to celebrate together sometime!
Cheers,
Gobinda
Example 3 (Inviting Party)
Write an informal email to your friend inviting him/her to your birthday party.
From: [Your Email]
To: [Friend's Email]
Subject: You’re Invited to My Birthday Party!
Hello Narendra,
I hope you’re doing great! My birthday is coming up this Friday, and I’m having a small party at my place in the evening. It would mean a lot if you could come. We’ll have music, games, and lots of snacks. Also, don’t forget to bring your favorite treat if you want!
I’m really looking forward to celebrating with you. Let me know if you can make it!
Best wishes,
MamataExample 4 (Trip Plan with Friend)
Write an informal email to your friend asking him/her to join a short trip.
From: [Your Email]
To: [Friend's Email]
Subject: Trip to Darjeeling!
Hey Animesh,
How’s everything going with you? I’m planning a small trip to Darjeeling next month, and I was wondering if you’d like to join me. It’ll be so much fun exploring the mountains and trying all the local food together. We can also take lots of photos and make some amazing memories.
Please let me know soon if you’re interested. I’m really hoping you can come along!
Cheers,
PoojaExample 5 (Movie Watch)
Write an informal email to your friend suggesting a movie plan this weekend.
From: [Your Email]
To: [Friend's Email]
Subject: Movie Plan This Weekend
Hi Sandy,
How are you? I was thinking we could watch the new Marvel movie this Saturday. It’s supposed to be really good, and I think we’ll have a lot of fun. After the movie, we could also grab some snacks or hang out for a while.
Let me know if you’re free and which time suits you best. I can’t wait to catch up and enjoy the movie together!
Take care,
KiranEmail and Gmail
অনেক ছাত্রছাত্রী আজকাল Email বলতে শুধু Gmail-কেই বুঝে। আসলে Gmail হলো Google-এর free email service, কিন্তু Email শব্দের অর্থ আরও generalized। আমরা একটু পরিষ্কার করে ব্যাখ্যা করি:
- Email (ইমেইল) Definition: Electronic Mail → যেকোনো digital message যা internet-এর মাধ্যমে পাঠানো হয়। যেকোনো platform হতে পারে: Yahoo Mail, Outlook, অথবা Gmail।
- Gmail (জি-মেইল): Gmail হলো Google-এর তৈরি email service।
- Free এবং popular অনেকেই Gmail ব্যবহার করে, তাই তারা ভাবতে পারে Email = Gmail।
Email শুধু পড়াশোনা বা professional life-এর জন্য নয়, communication skill বাড়ানোর একটি শক্তিশালী tool।
- S-F-B-C-S → Subject, Formal Greeting, Body, Closing, Signature
- Always remember: Formal + Clear + Concise
পরীক্ষার জন্য ফরমাল ইমেইল রাইটিং (Formal) গুলো খুব ভালো করে করে যাবে ওখান থেকে আসার সুযোগ থেকে বেশি, ইনফরমাল ইমেইল সাধারণত আসে না পরীক্ষার জন্য। তবে প্র্যাকটিস করে যাবে লেখা শিখে গেলে যাই আসুক লিখে আসতে পারবে।
আমাদের হোয়াটসঅ্যাপ ও টেলিগ্রাম Study গ্রুপে যুক্ত হোন -
